“Please Let Me Know When Would Be a Convenient Time”

When it comes to communication, expressing a request politely is key to maintaining strong professional and personal relationships. If you’re scheduling a meeting or seeking feedback from someone, you may want to ask for their availability in a polite and considerate manner. Instead of using the common “Please let me know when would be a convenient time,” there are numerous alternative ways to phrase this, whether you’re writing an email or having a conversation.

Here are 25 alternative phrases to say “Please let me know when would be a convenient time”—including formal, casual, and professional scenarios.

1. What Time Works Best for You?

This is one of the simplest ways to ask for someone’s preferred timing without sounding overly formal.

• Scenario: A colleague has suggested a meeting. You can reply:
  • “Hi Sarah, thanks for your email. What time works best for you to meet this week?”

2. What Time is Convenient for You?

This version adds a bit more politeness while still being straightforward.

• Scenario: You’re arranging a phone call with a client:
  • “Dear Mr. Brown, I hope you’re doing well. Could you let me know what time is convenient for you for a quick chat tomorrow?”

3. Please Let Me Know What Time Works Best for You

This adds a touch of formality while still being polite.

• Scenario: You’re coordinating with a coworker to set up a meeting:
  • “Hi Lisa, Please let me know what time works best for you to go over the quarterly reports.”

4. Let Me Know What Time Works Best for You

This phrase is slightly more casual but still polite.

• Scenario: You’re working on a joint project and need to discuss it:
  • “Hi Alex, Let me know what time works best for you to catch up on the project updates.”

5. When Would Be a Good Time for You?

A friendly, non-intrusive way to ask for availability.

• Scenario: You’re trying to schedule a Zoom meeting with a business partner:
  • “Hi Rachel, When would be a good time for you to meet virtually next week?”

6. Let Me Know When You’re Available

This is a casual and neutral way to request a time.

• Scenario: You’re trying to reach out to someone to schedule a quick call:
  • “Hey Mark, Let me know when you’re available to chat later today or tomorrow.”

7. What Time Would Be Most Suitable for You?

This phrasing is more formal, and it’s perfect for professional emails.

• Scenario: You’re contacting a client to set up a business meeting:
  • “Dear Ms. Johnson, I’d like to arrange a time for us to discuss the new proposal. What time would be most suitable for you?”

8. Could You Let Me Know Your Preferred Time?

This version shows respect for the recipient’s preference.

• Scenario: You’re arranging a phone call with a colleague:
  • “Hi James, Could you let me know your preferred time for our catch-up call this week?”

9. When Is a Convenient Time for You?

This is a slightly more formal way of asking for availability.

• Scenario: You’re trying to find a suitable time to meet for lunch:
  • “Hello Samantha, When is a convenient time for you to meet for lunch this week?”

10. Would It Be Possible for You to Let Me Know a Convenient Time?

This phrase adds a touch of politeness and formality.

• Scenario: You’re contacting a client to schedule a review:
  • “Dear Mr. Davis, Would it be possible for you to let me know a convenient time for a follow-up review?”

11. Please Let Me Know When You Are Free

This is informal and can be used when speaking with friends or colleagues.

• Scenario: You’re making plans with a friend:
  • “Hey, Please let me know when you are free to hang out this weekend!”

12. Whatever Time Works Best for You

This version is more relaxed and shows flexibility.

• Scenario: You’re planning a meeting and want to be accommodating:
  • “Hi John, Whatever time works best for you, just let me know and I’ll make it work.”

13. When Would Be a Good Time to Call You?

Ideal for scheduling a phone call or virtual chat.

• Scenario: You’re scheduling a call with a client:
  • “Hi Ella, When would be a good time to call you regarding the new project?”

14. What’s the Best Time for You?

A simple and straightforward way to inquire about someone’s availability.

• Scenario: You’re coordinating a virtual meeting with a colleague:
  • “Hey, what’s the best time for you to join a meeting on Monday?”

15. Please Let Me Know When You’re Free to Talk

This phrasing can be used when arranging a phone conversation or meeting.

• Scenario: You’re following up with a potential client:
  • “Dear Mr. Harris, Please let me know when you’re free to talk about your business needs.”

16. Could You Share Your Availability?

A slightly more formal way of asking for someone’s available time slots.

• Scenario: You need to set a time for a meeting with a partner:
  • “Hi Dr. Walker, Could you share your availability for a consultation next week?”

17. When Is the Best Time for You?

This version works for both formal and casual settings.

• Scenario: You’re emailing a client about an appointment:
  • “Hi Michael, When is the best time for you to meet this week?”

18. What Time Would You Prefer?

Polite and formal, this option shows deference to the recipient’s preferences.

• Scenario: You’re arranging a meeting with a senior executive:
  • “Dear Mr. Smith, What time would you prefer for our meeting on Thursday?”

19. Could You Let Me Know a Time That Works for You?

A polite and professional way to request availability.

• Scenario: You’re working on a collaborative project and need to find a time to meet:
  • “Dear Anna, Could you let me know a time that works for you so we can discuss the next steps?”

20. When Is a Good Time for You to Meet?

Casual and polite—perfect for quick arrangements.

• Scenario: You’re organizing a casual work lunch:
  • “Hey, When is a good time for you to meet this week to discuss the new project?”

21. Please Share a Time That Works for You

This is clear and to the point without being too informal.

• Scenario: You’re arranging a follow-up meeting with a client:
  • “Hi Kate, Please share a time that works for you to discuss the next phase of the project.”

22. Let Me Know When You Can Talk

Casual and to-the-point, great for less formal communication.

• Scenario: You’re looking to schedule a catch-up call with a colleague:
  • “Hi David, Let me know when you can talk about the updates to the document.”

23. Can You Let Me Know When You’re Available?

This is friendly and approachable while still polite.

• Scenario: You’re trying to set a meeting with someone in your network:
  • “Hey Amanda, Can you let me know when you’re available for a quick call next week?”

24. Please Advise on a Suitable Time

This is formal and polite, ideal for business communication.

• Scenario: You’re coordinating a meeting with an important client:
  • “Dear Mrs. Lopez, Please advise on a suitable time for you to discuss the upcoming proposal.”

25. What Time Can We Set for This?

This phrase is helpful when setting a meeting or appointment.

• Scenario: You’re scheduling a follow-up session with a mentor:
  • “Hi James, What time can we set for our next meeting next month?”

Bullet Points Summarized:

1. What Time Works Best for You?
2. What Time is Convenient for You?
3. Please Let Me Know What Time Works Best for You
4. Let Me Know What Time Works Best for You
5. When Would Be a Good Time for You?
6. Let Me Know When You’re Available
7. What Time Would Be Most Suitable for You?
8. Could You Let Me Know Your Preferred Time?
9. When Is a Convenient Time for You?
10. Would It Be Possible for You to Let Me Know a Convenient Time?
11. Please Let Me Know When You Are Free
12. Whatever Time Works Best for You
13. When Would Be a Good Time to Call You?
14. What’s the Best Time for You?
15. Please Let Me Know When You’re Free to Talk
16. Could You Share Your Availability?
17. When Is the Best Time for You?
18. What Time Would You Prefer?
19. Could You Let Me Know a Time That Works for You?
20. When Is a Good Time for You to Meet?
21. Please Share a Time That Works for You
22. Let Me Know When You Can Talk
23. Can You Let Me Know When You’re Available?
24. Please Advise on a Suitable Time
25. What Time Can We Set for This?

Conclusion

In both professional and personal settings, knowing how to request someone’s availability politely and effectively is a crucial communication skill. As we’ve seen, there are countless ways to ask “Please let me know when would be a convenient time” that can suit different tones, from casual to formal. The variety of phrases not only helps keep conversations fresh but also allows you to be more considerate of the other person’s schedule and preferences.

By using alternatives like “What time works best for you?”, “Could you share your availability?”, or “Please let me know when you’re free to talk,” you can express your request in a way that feels natural and tailored to the situation. Whether you’re coordinating a meeting, setting up a call, or simply trying to find time to connect, the key is to choose the phrasing that fits the context, your relationship with the recipient, and the level of formality required.

Ultimately, these variations not only make your communication more engaging and respectful but also foster smoother interactions, ensuring that both you and the other person can find a mutually convenient time. So next time you need to schedule something, use one of these 25 alternatives to keep your requests polite, clear, and considerate.