In a professional or formal setting, it’s often important to phrase your requests politely and respectfully. When arranging meetings, interviews, or appointments, asking about the most suitable time for the other person ensures both clarity and consideration. While “What time suits you best?” is commonly used, there are numerous formal alternatives to express the same sentiment. Here are 25 formal ways to ask the same question, with examples and scenarios for each.
1. “What time would be most convenient for you?”
Scenario: A business meeting invitation via email. Example:
Dear Mr. Thompson,
I hope you’re doing well. I would like to schedule a meeting regarding the new project. What time would be most convenient for you next week? Please let me know your availability.
Best regards,
Sarah Williams
2. “When would it be best for you to meet?”
Scenario: Planning a client meeting. Example:
Dear Ms. Clark,
I am eager to discuss our upcoming collaboration. When would it be best for you to meet? I can adjust my schedule accordingly.
Best regards,
John D. Miller
3. “Could you please let me know a time that works for you?”
Scenario: Requesting a time for a phone call. Example:
Hello Alex,
I wanted to touch base regarding the latest updates. Could you please let me know a time that works for you for a brief call?
Best,
Emma Harris
4. “Would you mind suggesting a time that suits you?”
Scenario: Organizing a team meeting. Example:
Dear Team,
I’d like to set up a meeting to discuss our strategy for the upcoming quarter. Would you mind suggesting a time that suits you? I will try to accommodate everyone’s schedules.
Best regards,
Mark Taylor
5. “Please let me know when you would be available.”
Scenario: Confirming a time for a presentation. Example:
Dear Dr. Anderson,
We are looking forward to your presentation. Please let me know when you would be available to meet beforehand to go over the details.
Warm regards,
Katie Roberts
6. “What would be a convenient time for us to meet?”
Scenario: Scheduling an important discussion with a senior executive. Example:
Dear Mr. Harris,
I would like to discuss the recent developments in our project. What would be a convenient time for us to meet this week?
Sincerely,
Daniel Evans
7. “At what time would you be able to meet?”
Scenario: Asking a colleague to arrange a time for a work-related discussion. Example:
Dear Linda,
I would like to review the report with you. At what time would you be able to meet tomorrow?
Regards,
Matthew King
8. “What time is most suitable for you?”
Scenario: Asking a mentor for their availability. Example:
Dear Professor Adams,
I hope you are doing well. What time is most suitable for you for our next meeting? Please let me know your availability.
Kind regards,
Rachel Green
9. “Could you let me know your preferred time?”
Scenario: Asking a potential business partner for their schedule. Example:
Dear Mr. Lee,
I hope you’re having a great day. I would like to discuss a potential partnership. Could you let me know your preferred time for a meeting?
Best regards,
Susan Mitchell
10. “Would a specific time work better for you?”
Scenario: Coordinating with a team for a brainstorming session. Example:
Dear Team,
I’d like to schedule a brainstorming session to review ideas for the new campaign. Would a specific time work better for you?
Best,
Charles Brown
11. “Is there a time that would be most convenient for you?”
Scenario: Following up on a missed meeting. Example:
Dear Mr. Foster,
I hope everything is well. I wanted to follow up on our previous meeting. Is there a time that would be most convenient for you to reschedule?
Best regards,
Michael Scott
12. “When would be the most appropriate time for us to meet?”
Scenario: Scheduling a meeting with a client. Example:
Dear Ms. White,
I’d love to meet and discuss how we can assist with your current needs. When would be the most appropriate time for us to meet this week?
Sincerely,
James Carter
13. “What time would work best on your end?”
Scenario: Requesting time for a remote meeting. Example:
Hello Maria,
I hope you’re doing well. Could you let me know what time would work best on your end for a quick catch-up call?
Best regards,
Oliver Johnson
14. “Can you suggest a time that would be suitable for you?”
Scenario: Requesting a time to discuss a potential collaboration. Example:
Dear Mr. Zhang,
I would love to connect and discuss possible future collaborations. Can you suggest a time that would be suitable for you?
Best,
Nadia Patel
15. “Please advise on a time that would work for you.”
Scenario: Requesting availability for a virtual meeting. Example:
Dear Dr. Foster,
I would like to set up a virtual meeting with you. Please advise on a time that would work for you.
Warm regards,
Brian Wilson
16. “When would be the most convenient time to connect?”
Scenario: Asking a colleague to discuss project updates. Example:
Hi Sarah,
I’d like to go over the latest updates for our project. When would be the most convenient time to connect this week?
Regards,
Tom Harris
17. “What time would you prefer for us to meet?”
Scenario: Asking a supervisor for their preferred time for a one-on-one meeting. Example:
Dear Mr. Anderson,
I would appreciate a meeting to discuss my progress on the current project. What time would you prefer for us to meet this week?
Best regards,
Emily Wilson
18. “When do you think would be the best time for us to meet?”
Scenario: Asking a business partner for a suitable time for an important conversation. Example:
Dear Jack,
I’d like to set up a meeting to discuss the terms of our agreement. When do you think would be the best time for us to meet?
Best regards,
Laura White
19. “Could you kindly share a time that works best for you?”
Scenario: Asking a client to pick a suitable time for a consultation. Example:
Dear Mrs. Roberts,
I hope you are well. Could you kindly share a time that works best for you so that we can schedule our consultation?
Best regards,
David Brown
20. “Let me know when you’re available for a meeting.”
Scenario: Following up on a previously discussed meeting. Example:
Dear Ms. Simpson,
I wanted to check in and let me know when you’re available for a meeting to discuss the upcoming event.
Sincerely,
Chris Miller
21. “I would appreciate it if you could let me know a convenient time.”
Scenario: Requesting time for a conference call. Example:
Dear Mr. Davis,
I’d like to arrange a conference call to discuss our proposal. I would appreciate it if you could let me know a convenient time for the call.
Best regards,
Natalie Lee
22. “What time can we schedule our meeting for?”
Scenario: Organizing a meeting with a colleague. Example:
Hi Jason,
I need to discuss the upcoming project deadlines with you. What time can we schedule our meeting for tomorrow?
Regards,
Mary Adams
23. “Would you prefer a specific time for us to meet?”
Scenario: Asking a mentor for a time to discuss career progress. Example:
Dear Professor Howard,
I would be grateful for your advice on my career path. Would you prefer a specific time for us to meet this week?
Warm regards,
Samuel Green
24. “Could you inform me of a suitable time?”
Scenario: Arranging a time for an important discussion. Example:
Dear Mrs. Wright,
I’d like to arrange a meeting to discuss our new marketing campaign. Could you inform me of a suitable time that works for you?
Best regards,
Diana Collins
25. “What time would be the most appropriate for us to meet?”
Scenario: Asking for time to discuss a contract agreement. Example:
Dear Mr. Martinez,
I’d like to go over the terms of the contract with you. What time would be the most appropriate for us to meet this week?
Sincerely,
Karen Lee
Conclusion:
Asking “What time suits you best?” may seem simple, but in formal or professional communication, using the right phrasing can reflect your respect for the other person’s time and preferences. These 25 alternatives provide options for a wide range of scenarios, from email invitations to phone call requests. By selecting the right one for your context, you ensure that you convey your request politely and professionally.
Johan is an professional & experienced blogger passionate about language and writing on Grammar root. He shares his expertise in grammar, punctuation, and effective communication, making complex rules simple and accessible for readers. With a knack for clear explanations and engaging content, Steel aims to help others master the art of language.