15 Ways to Say “Mark Your Calendars” (With Examples)

When it comes to communicating an important date or event, it’s essential to get the message across clearly and effectively. Phrases like “mark your calendars” are commonly used to highlight an upcoming event, but there are many creative ways to convey the same idea. Below are 15 alternative ways to say “mark your calendars”, along with examples to demonstrate how these phrases can be used in different scenarios.

1. Save the Date

This is a friendly and familiar way to ask someone to set aside time for an event. It’s especially popular for personal events like weddings, birthdays, or family gatherings.

Example Email:

Subject: Save the Date for the Office Party!

Hi Sarah,

I hope you’re doing well! I wanted to send a quick reminder to save the date for our annual office party on March 15th, 2025. We’ve got a great evening planned, and we can’t wait to celebrate with everyone.

Best,
John

2. Don’t Forget to Set Your Reminder

This phrase puts the responsibility of remembering the date on the recipient, making it sound like a helpful nudge.

Example Email:

Subject: Reminder: Office Party Coming Up!

Hi Paul,

Just a friendly note—don’t forget to set your reminder for the office party on April 10th, 2025! It’s going to be a fun evening, and we want everyone there.

See you soon,
Jenna

3. Put It on Your Schedule to mark your calendars

This variation uses “schedule” to make the task sound more formal and organized. It’s often used in professional settings.

Example Email:

Subject: Put It on Your Schedule for the Annual Meeting

Hi Emily,

As I mentioned during our last team meeting, please put it on your schedule for our annual sales meeting on February 20th. We’ll be going over new targets and strategies for the year.

Looking forward to it,
Robert

4. Circle the Date

This is a more casual and visually evocative way of saying “mark your calendars.” It’s a fun alternative that draws attention to the significance of the day.

Example Email:

Subject: Circle the Date for Our Company Picnic

Hey Team,

Make sure you circle the date—our company picnic is scheduled for June 5th, 2025! It’ll be a great opportunity to relax and have some fun outside of the office.

Cheers,
Lisa

5. Block Off the Date

When you ask someone to block off the date to mark your calendars, you’re telling them to reserve the time completely, which implies that the event is important and cannot be missed.

Example Email:

Subject: Block Off the Date for Our Annual Charity Event

Dear Mark,

Please block off the date of July 15th, 2025 for our annual charity gala. We’re excited about this year’s event, and we’d love for you to be there to support our cause.

Best regards,
Karen

6. Set Aside the Date

This variation conveys the same idea as “save the date,” but it can sound a little more formal or polished, which works well in a professional context.

Example Email:

Subject: Set Aside the Date for the Training Session

Hi David,

Just a heads up to set aside the date for our next leadership training session. It will take place on March 2nd, 2025, and we’re looking forward to having you there.

Warm regards,
Tina

7. Make a Note of It

This phrase suggests that someone should write down the event in order to remember it. It’s commonly used in both professional and informal settings.

Example Email:

Subject: Make a Note of the Date for the Conference

Hi Alex,

I wanted to send a quick reminder to make a note of it—the annual tech conference will be held on April 12th, 2025. It’s a fantastic opportunity to network and learn from industry leaders.

Best,
Hannah

8. Jot Down the Date

Similar to “make a note,” but perhaps a bit more casual. It’s a great way to sound informal while still conveying the importance of remembering the event.

Example Email:

Subject: Jot Down the Date for Our Team Outing

Hey Amy,

Just a quick reminder to jot down the date for our team outing. We’re going to Lakeview Park on August 20th, 2025 for a day of fun and relaxation.

Can’t wait!
Chris

9. Don’t Miss It

This phrase carries an implicit sense of urgency and importance, encouraging recipients to not only remember the event but also ensure they attend.

Example Email:

Subject: Don’t Miss It: Annual Awards Ceremony

Dear Team,

Just a quick reminder—don’t miss it! Our annual awards ceremony will be on May 1st, 2025. It’s a night to recognize outstanding achievements across the company.

See you there,
Monica

10. Keep the Date Free

This phrase implies that the recipient should keep the day open and not schedule anything else for that time.

Example Email:

Subject: Keep the Date Free for the Networking Event

Hello Jack,

Please keep the date free for the upcoming networking event on February 25th, 2025. We’ll be hosting key clients and partners, and your presence would be valuable.

Best regards,
Emily

11. Add It to Your Calendar

This variation is straightforward and business-like, urging the recipient to physically add the event to their digital or paper calendar.

Example Email:

Subject: Add It to Your Calendar: Staff Meeting

Hi Team,

Don’t forget to add it to your calendar—our next staff meeting will take place on March 7th, 2025, at 10 AM. We’ll be discussing the next quarter’s goals and projects.

Best,
Sophie

12. Mark Your Calendar for the Big Day

This is a great way to make the event feel special, emphasizing that it’s a significant or exciting occasion.

Example Email:

Subject: Mark Your Calendar for the Big Day—Product Launch!

Dear Lisa,

Mark your calendar for the big day—our new product launch will take place on May 18th, 2025. We’ve worked hard on this, and we can’t wait to share it with you all!

Sincerely,
Evan

13. Get Ready for the Event

This one sets an anticipatory tone and can be great for events that people might need to prepare for.

Example Email:

Subject: Get Ready for the Event: Annual Gala

Hello Ben,

I wanted to remind you to get ready for the event on December 1st, 2025—our company’s annual gala! It’s going to be a glamorous night, and we hope you can attend.

Cheers,
Rachel

14. Prepare for the Date

This is a more formal way to ask someone to remember an important date, suggesting that the person should actively prepare for the event.

Example Email:

Subject: Prepare for the Date: Training Session

Dear Employees,

Please prepare for the date of our mandatory training session on March 3rd, 2025. This session is crucial for all new hires, and we expect full attendance.

Best regards,
Victoria

15. Put It in Your Planner

This is another variation that encourages recipients to record the event, and it has a slightly more personal tone, especially for informal events.

Example Email:

Subject: Put It in Your Planner—Team Building Event

Hi Team,

Don’t forget to put it in your planner—we’ll be having our team-building event on April 15th, 2025. It’s a fantastic opportunity to bond with colleagues and build stronger working relationships.

See you there,
James

20 Points to Keep in Mind When Inviting Someone to an Event:

1. Choose the right phrasing for the event (formal or casual).
2. Include the event’s date and time in the subject line.
3. Use clear and concise language to avoid confusion.
4. Be polite and respectful in your tone.
5. Highlight the importance of the event when necessary.
6. Personalize your message by addressing recipients by name.
7. Include necessary details such as location, dress code, or agenda.
8. Set a reminder or follow-up email as the event date approaches.
9. Offer alternatives or options if the date is flexible.
10. Include a call to action, such as “RSVP” or “Let us know if you can make it.”
11. Provide links or attachments if there are additional resources to review.
12. Be mindful of time zones if sending invites to people in different regions.
13. Use urgency (if appropriate) to make sure people attend.
14. Make it engaging with a catchy subject or introductory line.
15. Acknowledge prior events or references, like “As discussed earlier.”
16. Send invitations early so recipients have plenty of time to plan.
17. Be clear about expectations (e.g., what participants should bring or prepare).
18. Thank your recipients in advance for attending.
19. Use friendly, approachable language to make people feel comfortable.
20. Follow up with reminders as the date approaches.

By using these tips and varied phrases, you can ensure that your invitations stand out and that your recipients are more likely to remember and attend your events.

Conclusion

There are many ways to say “mark your calendars,” each with its own nuance depending on the context and the tone you wish to convey. Whether you’re inviting someone to a formal office event or sending a casual invitation for a personal gathering, these alternatives can help your message feel more engaging and personalized. By varying your phrasing, you can maintain clarity while keeping your communication fresh and appealing.