In professional communication, especially in emails, confirming the receipt of messages is a common practice. Whether you are asking a colleague, client, or supervisor to acknowledge your email, finding varied ways to phrase this request can keep your communication fresh, polite, and effective. Here are 15 different ways to ask someone to confirm receipt of email, along with real-world scenarios and explanations.
1. Please check and confirm
Scenario: You’ve sent an important contract to your colleague, and you need to ensure they’ve received it.
Example Email:
Subject: Confirmation of Contract Delivery
Dear John,
I hope this email finds you well. I have attached the contract we discussed earlier. Please check and confirm that you have received it successfully. Let me know if there are any issues.
Best regards,
Anna
This is a polite, straightforward way of requesting confirmation. It directly asks the recipient to review the email and acknowledge receipt.
2. Please check and confirm whether it is correct
Scenario: You’ve sent a document for review and need feedback on its accuracy.
Example Email:
Subject: Document Review Request
Dear Emily,
Attached is the updated document. Please check and confirm whether it is correct as per our previous discussion. Feel free to make any necessary edits.
Best regards,
Mark
Here, you’re asking for both confirmation of receipt and verification that the content is accurate, providing a clear request for action.
3. Kindly check and confirm to proceed further
Scenario: You’re working on a project with a client, and you need their confirmation before moving ahead.
Example Email:
Subject: Approval to Proceed
Dear Sarah,
I’ve sent over the project outline for your approval. Kindly check and confirm to proceed further so we can continue to the next phase.
Best regards,
James
This phrase is useful when you need a go-ahead from the recipient to take the next step. It is polite and direct.
4. Please check and confirm other words
Scenario: You’re following up on a previous email and want to confirm that certain information was understood.
Example Email:
Subject: Follow-up on Previous Email
Dear Raj,
I just wanted to please check and confirm other words mentioned in the last email regarding our upcoming meeting. Let me know if anything is unclear.
Best regards,
Sophia
This phrase is particularly useful if there is specific terminology or details in the email that need to be confirmed.
5. Please check and confirm reply
Scenario: You’ve asked the recipient a question or need an immediate response.
Example Email:
Subject: Response Needed
Dear Paul,
I’ve sent you a query earlier today and please check and confirm reply at your earliest convenience. It’s important for us to move forward.
Best regards,
Lisa
Here, you’re asking for a response to your previous message. This phrase keeps the request polite but firm.
6. Please check and confirm from your end meaning
Scenario: You’ve sent instructions or a document and want to ensure that everything looks good on the recipient’s side.
Example Email:
Subject: Document Review
Dear Michael,
I’ve attached the requested document for your review. Please check and confirm from your end meaning that all details are accurate and ready for submission.
Best regards,
Olivia
This request specifically highlights the need for the recipient to verify their side of things.
7. Please check and confirm the attached
Scenario: You’ve sent an attachment and want to ensure it has been received and reviewed.
Example Email:
Subject: Confirmation of Attachment
Dear Sophia,
Please find the report attached to this email. Please check and confirm the attached document when you have a moment.
Best regards,
John
This is a simple, concise way of requesting confirmation of the attachment.
8. Please check and confirm on below email
Scenario: You want to make sure the recipient has seen the information in the body of your email.
Example Email:
Subject: Email Follow-up
Dear David,
I just wanted to follow up on the below email and please check and confirm on the below email regarding the event details.
Best regards,
Eve
This phrase emphasizes the email content itself, asking for a direct confirmation on what was previously discussed.
9. Please check and confirm meaning in Malayalam
Scenario: You are sending instructions in English to someone who speaks Malayalam, and you need them to confirm understanding.
Example Email:
Subject: Clarification Request
Dear Anil,
I’ve attached the translation of the document in English. Please check and confirm meaning in Malayalam if everything is clear or if you need further clarification.
Best regards,
Sarah
This phrase highlights the need to confirm understanding, particularly when dealing with different languages.
10. WhatsApp Web Confirmation
Scenario: You’ve sent a document through WhatsApp Web and need to verify if the recipient has received it.
Example WhatsApp Message:
Hi Raj,
I just sent over the document via WhatsApp Web. Please check and confirm when you’ve received it.
Best,
Sophia
This is an informal yet effective way to request confirmation on WhatsApp Web.
11. English to Hindi Translation Confirmation
Scenario: You’ve sent a document with an English-to-Hindi translation and need the recipient’s confirmation.
Example Email:
Subject: Translation Confirmation
Dear Ravi,
Attached is the translated document from English to Hindi. Please check and confirm that everything is correct.
Best regards,
Priya
This request works well when confirming translations or conversions between languages.
12. Please check and confirm meaning
Scenario: You’ve provided a detailed explanation or instructions and need feedback to confirm understanding.
Example Email:
Subject: Request for Confirmation
Dear Lena,
Please review the details I’ve provided and please check and confirm meaning so we can proceed with the next steps.
Best regards,
Jack
This is ideal for scenarios where you need confirmation on something complex or specific.
13. Kindly check and confirm to proceed further
Scenario: You’ve sent a proposal to your boss and want confirmation to continue with the next phase.
Example Email:
Subject: Approval to Move Forward
Dear David,
I’ve outlined the steps for the upcoming project. Kindly check and confirm to proceed further as soon as possible.
Best regards,
Emma
This is another polite way of asking for confirmation to take action.
14. Kindly confirm the same
Scenario: You’ve already discussed the matter over a phone call and are following up via email.
Example Email:
Subject: Follow-up on Call
Dear Ankit,
As discussed over the phone, kindly confirm the same via email so we can move forward.
Best regards,
Lisa
This phrase works well in follow-up emails to ensure agreement or confirmation of prior conversations.
15. Please confirm the same
Scenario: You’ve sent a payment reminder and need the recipient to confirm the details.
Example Email:
Subject: Payment Confirmation
Dear Rita,
This is a gentle reminder regarding the pending payment. Please confirm the same by replying to this email.
Best regards,
George
This request is simple and direct, ideal for transactional or administrative emails.
Summary of the 15 Ways to Ask for Confirmation:
- Please check and confirm
- Please check and confirm whether it is correct
- Kindly check and confirm to proceed further
- Please check and confirm other words
- Please check and confirm reply
- Please check and confirm from your end meaning
- Please check and confirm the attached
- Please check and confirm on below email
- Please check and confirm meaning in Malayalam
- WhatsApp Web Confirmation
- English to Hindi Translation Confirmation
- Please check and confirm meaning
- Kindly check and confirm to proceed further
- Kindly confirm the same
- Please confirm the same
Conclusion
In professional communication, particularly through email, requesting confirmation is often necessary to ensure that both parties are on the same page. However, the way we phrase this request can significantly impact the tone of the message, its clarity, and the recipient’s response. By utilizing various expressions such as “Please check and confirm”, “Kindly confirm the same”, or “Please confirm the attached”, you can maintain a respectful and professional tone while avoiding repetition.
Johan is an professional & experienced blogger passionate about language and writing on Grammar root. He shares his expertise in grammar, punctuation, and effective communication, making complex rules simple and accessible for readers. With a knack for clear explanations and engaging content, Steel aims to help others master the art of language.